Wanakee is hiring a year-round Bookkeeper
Job Title: Bookkeeper
Classification: Part-Time / Year-Round
Reports to: Executive Director
Position Summary:
The Bookkeeper is integral to Wanakee’s year-round operations, providing key support for the financial management of our summer camp, retreats and rentals, and fundraising. The position requires someone who is highly organized, detail oriented, experienced in financial management, and able to take initiative. This person must be resourceful, flexible, and able to work independently and as part of a team.
This position is part-time year-round, involving both remote work and on-site work at Wanakee.
Essential Functions:
1. Accounts Payable
Review all outstanding accounts payable invoices to ensure accuracy and receipt of product where applicable and assign accurate account numbers
Enter all invoices into QuickBooks for accounting purposes
E-mail requisition sheet and invoices to Conference staff for check issuance
Research any payable issues
2. Accounts Receivable
Review all outstanding accounts receivable items
Call customers to inquire about outstanding invoices
Review problem receivables with the Executive Director as needed
Enter payments into QuickBooks for accounting purposes
3. Payroll
Calculate staff work time, review time with appropriate staff and attain signatures
Send staff hours to Payroll Management for processing every other week
4. Credit Cards
Review expenses and create expense reports with accurate account numbers
Submit a written request to Conference staff for check issuance
Enter all items into QuickBooks for accounting purposes
5. Checking Account and Credit Card Income
Review monthly bank statement
Reconcile all checking line items to ensure accuracy
Assign accurate account numbers
Submit a written reconciliation to Conference staff
Enter all items into QuickBooks for accounting purposes
Request funds when account is low
6. Donation Tracking
Record donations using Campbrain (or similar) on-line software
Report on donors and donations as requested by Executive Director
7. Other
Meets with the Finance Committee to report on financial activities, status, and forecasts
Maintains files for income and expenses
Works with New England Conference staff to investigate and correct any discrepancies
Provide support to the Executive Director and Assistant Director, when needed
Answer phones and assist guests when needed
Advise Executive Director on financial/legal questions and research as needed
Time and Work Expectations:
Flexible schedule with a minimum of 8 hours per month, maximum of 24 hours in a month.
Required Knowledge, Skills, and Abilities:
HS Diploma and training and/or experience in the accounting field required
Church, summer camp, non-profit, and/or small business experience preferred
Experience in Bookkeeping (QuickBooks experience preferred)
Self-motivated with the ability to meet deadlines, attentive to details
Reliable access to the internet
Ability to treat sensitive information with discretion
Effective communicator, both orally and in writing
Ability to pass a criminal background check
Willingness to adhere to public health measures related to Covid-19 as needed, potentially including masking, physical distancing, and/or vaccination
Compensation:
Salary depends on experience and starts at $20-$23/hour.
To Apply:
Email a letter of interest and resume briefly describing your qualifications and applicable work experience to Wanakee’s Executive Director, James Tresner, at mail@wanakee.org.
Interest letters are being accepted through October 20, 2021, though application review will begin when materials are received.
About Wanakee:
Wanakee is a traditional Christian summer camp and year-round retreat center, owned and operated by the New England Conference of the United Methodist Church. Our camp and retreat programming focuses on building loving relationships and communities of radical acceptance. Find us at www.wanakee.org or on most social media outlets @wanakeenh.